2008 IAPR Workshop on
Cognitive Information Processing

• On-line reservation and payment is preferred. You may submit your reservation either on-line or by fax (both options found at the end of this page) , no later than Monday June 2, 2008 . After this date, you must contact the hotels directly.
• Travel Arrangements reservation by Fax is available for those who can not use the on-line system. Please fill in the Travel Arrangements form found at the end of the page, with your credit card or other payment information and send it by fax to: +30 2610 991 945.
• Reservation requests by post, e-mail or phone will not be accepted.
• Hotel reservations will only be secured after payment of the requested deposit has been completed (your bank transfer must have been deposited in the Workshop bank account or your credit card payment received by MeetingPlanner.gr).
• A one night deposit is necessary to secure your reservations. You must clearly indicate that you agree with the cancellation policies of the hotels, and fax the reservation form with your credit card data (see reservation and payment methods).
  Due to the imposed cancellation fees by the CIP 2008 hotels, if you wish to use the on–line payment option, you must pay the full amount of your accommodation reservation in order to secure that cancellation fees are charged in the unfortunate event of cancelling your room into the cancellation period.
• Cancellation policies vary slightly among hotels. Please see individual hotels for details.

Before you decide on the method of payment please read the following important note:

Due to the imposed cancellation fees by the CIP 2008 hotels , if you wish to use the on-line payment option, you must pay the full amount of your reservation in order for cancellation fees to be charged in the unfortunate event of cancelling your room into the cancellation period. Alternatively, only a one-night deposit will be paid if you opt to fax your credit card details authorizing the Travel Arrangements desk to charge your card with cancellation fees in case you cancel your reservation according to specific cancellation policies.

1. Pay on-line using your credit card (VISA or MASTERCARD) - Preferred. You must be the cardholder to use this option. To do this, please use the on-line Travel Arrangements Form (click on the ON-LINE Travel Arrangements link found at the Accommodation area and follow the instructions therein) . You must be the cardholder to use this option. Then,
   • a. You will receive a bank notification message informing you about the amount of money that has been deducted from your credit card. (For on-line payment you must pay the full amount of your reservation)
   • b. You will also receive the official Confirmation of Reservation via e-mail from the CIP 2008 Travel Arrangements desk.
2. Pay by faxing your credit card details. This can be done in two alternative ways.
   • Using the on-line Travel Arrangements Form (as above specified), where you will be prompted, at some stage, to choose the method of payment. You choose the fax method and a pdf page with your details is created for you, which you can print, fill in, sign and fax it to +30 2610 991945 .
   • Downloading the Accommodation Form, found at the Accommodation area . Print, fill in, sign and fax the completed form to +30 2610 991945.
   • The Travel Arrangements desk will charge your credit card with the respective amount and send you the official Confirmation of Accommodation via email. In case you are using someone else's credit card to pay for your registration, DO NOT PROCEED with on-line payment. Please send the Accommodation Form by fax, as a signed authorization of the cardholder is required in hardcopy, accompanied by a copy of both sides of the credit card.
3. Pay by bank transfer (an administration fee of € 20 will be applied).
   If you are unable to pay by credit card, you may pay by bank transfer, but an extra 20€ is required to cover administration handling costs. This can be done in two alternative ways:
   • Using the on-line Travel Arrangements Form (as above specified), where you will be prompted, at some stage, to choose the method of payment. You choose the bank transfer method and the on-line system will generate an e-mail giving you the bank account details of Stamatia Gika.
   • Downloading the Accommodation Form found at the Accommodation area (as specified above). Fill it in, tick the bank transfer option check box and fax/mail the form to +30 2610 991945 . Please note that any transfer or service charges imposed by the bank must be paid by the participant.
   • Please clearly indicate on the bank form:
     • a)      Your full name (name given for the registration)
     • b)      Name of the Workshop: "CIP 2008 Workshop"
   • For quick and accurate processing of the payment, it is requested that you fax a copy of your bank transfer receipt to: +30 2610 991945 . Please remember to also bring this copy to the registration desk. After proof of payment has been confirmed by our bank, you will receive a confirmation of receipt of payment from Mrs. Stamatia Gika - MeetingPlanner.gr.

• On-Site. Refunds (in cash) will be dealt with during the Workshop at the Travel Arrangements desk.
• Debited to your Credit Card. If you do not attend the Workshop, you will need to provide us with your credit card details and refunds will be completed within 30 days from the end date of the Workshop.
• Bank Transfer. If you do not attend the Workshop, you will need to provide us with your bank account details (any charges for bank transfers will be withdrawn from your entitled refund) and refunds will be completed within 30 days from the end date of the Workshop.

You may submit your reservation request using one of the following options no later than Monday, June 2, 2008.

The Travel Arrangements reservation procedure requires the following four steps:

1. Submit your Travel Arrangements request on-line (preferred) or via fax, indicating your hotel choice.
   • For room reservations each individual must make his/her own reservations separately. Only in the case of sharing a twin room, you may use the appropriate field in the form, to enter your accompanying person's name.
   • If you wish to reserve additional room(s), please submit a new reservation form.
2. MeetingPlanner.gr will process your application and try to meet all your accommodation requests. You will receive a notification email message about your reserved hotel and the required corresponding deposit.
   • Reservations will be processed on a "first–come–first–served" basis. If your preferred choice is fully booked, MeetingPlanner.gr will proceed with your reservation on the basis of another hotel in the same category as your choice and inform you about it.
3. Payment. All payments must be made in Euro, by credit card or bank transfer. No other type of payment will be accepted.
4. Confirmation of Reservation(s). Upon receiving the required deposit for the hotel, the Travel Arrangements desk will send you a confirmation email message regarding your reservation. Please make sure to provide a valid email address. Please remember to print and bring your confirmation message with you, when you check in at the hotel. This is your hotel booking voucher!
   • Your hotel confirmation email will include the reserved hotel room, dates of stay, deposit paid and remaining balance to be settled at the hotel.

ON LINE RESERVATION

Processed via a secure bank server

TRAVEL ARRANGEMENTS FORM (PDF)
To be sent by fax at +30-2610-991945